Mommy and LifeStyle blog By: EINz

Tuesday, June 6, 2017

How to Use BIR Relief Data Entry V2.2

RELIEF means  Reconciliation of Listings for Enforcement System.
This is in compliance with submission of  Summary List of Sales (SLS) and Summary List of  Purchases (SLP).

Here's a step by step guide on how to use the BIR Relief Data Entry System:

1. Dowload and Install  Relief Version 2.2

2. After installation, you will have these 3 shortcut Icons on your desktop (or select where you want it to save).


3. Double Click the Relief Data Entry Icon to get started.

You will be asked to enter your Username and Password. Use the credentials for your Computer's Administrator Account.


4. Update first the Owner's Info before encoding Sales or Purchases.



Encoding of Sales

From  Sales Transaction Menu, Choose the Taxable Month and Taxable Year then click Add/Update.

Sales Data Entry Screen will appear, Click the Add Button and start encoding the ff. for each sales transaction:
     →T.I.N., Registered Name (For Non-Individuals) / Last Name, First Name, or Middle Name for Individuals.
     →Substreet, Street, Barangay,  District/ City, Zip Code
     →Gross Taxable, Exempt/ Zero Rated (if applicable).
     →VAT rate value should be 10 or 12 only 

Remove Special Character like "&" if there's any to avoid validation errors.
Total Sales and Total Output Tax is computed automatically.
Click Save, and Add for next data to be encoded.


Encoding of Purchases

From  Purchase Transaction Menu, Choose the Taxable Month and Taxable Year then click Add/Update.

Purchase Data Entry Screen will appear, Click the Add Button and start encoding the ff. for each Purchase transaction:
     →T.I.N (is required), Registered Name (For Non-Individuals) / Last Name, First Name, or Middle Name for Individuals.
     →Substreet, Street, Barangay,  District/ City, Zip Code
     →Encode Exempt, Zero Rated, Capital Goods (if applicable)
     →Enter amount for Gross taxable
         Total Purchases, Taxable (Net of VAT), Services, Goods other than Capital Goods, and Total    Input Tax is computed automatically.

     →VAT rate value should be 10 or 12 only 

Click Save, and Add for next data to be encoded.

5. If done with encoding Sales or Purchases per month, EXIT and click Generate BIR File and Save.

6. To Validate for submission, double Click Relief Validation Icon⇉ 

 From Relief Validation Module, Choose what Month, Year and Transaction Type (Sales/ Purchases) then Click Validate File.

7. Open Relief Data file window will appear, choose what file to validate.
File Format: 

➦ Click Validate
➦ Click Select


The message "Validation of file is successful"  and a Notepad showing "No Errors Encountered" will appear.



Click Yes to submit as EFPS attachment.


8. You can now submit the attachment to: esubmission@bir.gov.ph, and will receive a confirmation message saying that the received files is subject for validation.


Final message of  Validation Confirmation Receipt usually takes 2 to 3 days to receive.

And, you're DONE! Print the validation email for your reference. Please take note that submission of files can be done monthly or quarterly.

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