Mommy and LifeStyle blog By: EINz

Tuesday, June 6, 2017

How to Use BIR Relief Data Entry V2.2

RELIEF means  Reconciliation of Listings for Enforcement System.
This is in compliance with submission of  Summary List of Sales (SLS) and Summary List of  Purchases (SLP).

Here's a step by step guide on how to use the BIR Relief Data Entry System:

1. Dowload and Install  Relief Version 2.2

2. After installation, you will have these 3 shortcut Icons on your desktop (or select where you want it to save).


3. Double Click the Relief Data Entry Icon to get started.

You will be asked to enter your Username and Password. Use the credentials for your Computer's Administrator Account.


4. Update first the Owner's Info before encoding Sales or Purchases.



Encoding of Sales

From  Sales Transaction Menu, Choose the Taxable Month and Taxable Year then click Add/Update.

Sales Data Entry Screen will appear, Click the Add Button and start encoding the ff. for each sales transaction:
     →T.I.N., Registered Name (For Non-Individuals) / Last Name, First Name, or Middle Name for Individuals.
     →Substreet, Street, Barangay,  District/ City, Zip Code
     →Gross Taxable, Exempt/ Zero Rated (if applicable).
     →VAT rate value should be 10 or 12 only 

Remove Special Character like "&" if there's any to avoid validation errors.
Total Sales and Total Output Tax is computed automatically.
Click Save, and Add for next data to be encoded.


Encoding of Purchases

From  Purchase Transaction Menu, Choose the Taxable Month and Taxable Year then click Add/Update.

Purchase Data Entry Screen will appear, Click the Add Button and start encoding the ff. for each Purchase transaction:
     →T.I.N (is required), Registered Name (For Non-Individuals) / Last Name, First Name, or Middle Name for Individuals.
     →Substreet, Street, Barangay,  District/ City, Zip Code
     →Encode Exempt, Zero Rated, Capital Goods (if applicable)
     →Enter amount for Gross taxable
         Total Purchases, Taxable (Net of VAT), Services, Goods other than Capital Goods, and Total    Input Tax is computed automatically.

     →VAT rate value should be 10 or 12 only 

Click Save, and Add for next data to be encoded.

5. If done with encoding Sales or Purchases per month, EXIT and click Generate BIR File and Save.

6. To Validate for submission, double Click Relief Validation Icon⇉ 

 From Relief Validation Module, Choose what Month, Year and Transaction Type (Sales/ Purchases) then Click Validate File.

7. Open Relief Data file window will appear, choose what file to validate.
File Format: 

➦ Click Validate
➦ Click Select


The message "Validation of file is successful"  and a Notepad showing "No Errors Encountered" will appear.



Click Yes to submit as EFPS attachment.


8. You can now submit the attachments to: esubmission@bir.gov.ph, and will receive a confirmation message saying that the received files is subject for validation.


Final message of  Validation Confirmation Receipt usually takes 2 to 3 days to receive.

And, you're DONE! Print the validation email for your reference. Please take note that submission of files should be done quarterly; not later than 25th day after each quarter.

103 comments:

  1. Thanks for posting the step-by-step process. Really appreciate it.

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  2. Hi!
    thank you so much for posting this kind of a thing.
    it helps me a lot
    God Bless

    ReplyDelete
  3. pay may error po?
    ano yung line num na sinasabi can't find the error po kasi thanks

    ReplyDelete
    Replies
    1. line num, I think is from the sequence of data encoded. Look for possible special characters na na-encode

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  4. You and this post/user guide is heaven-sent. Thank you :)

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  5. Thank you so much! God Bless po.

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  6. hi. how can i import the files from relief data system version 2.1 to 2.2? thanks

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    Replies
    1. Sorry, but I'm not familiar with importing files from the old version, we started sa v2.2 kasi.

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    2. You dont need to import files. copy mo lang yung mga .exe file nung na-install mo yung new version sa target folder mo. ver 2.3 na po ang latest version

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  7. hi. pano po palitan yung registered name na entered na previously?

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    Replies
    1. Not clickable na yung registered name for edit, kaya delete ko na lang and encode as new entry.

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    2. Punta ka sa TIN Library, pwede mag-edit dun

      Delete
  8. Hi, this easy step by step is very informative and helpful. Thank you so much!
    I have a question, you said that it takes 2 to 3 days to receive the Validation Report. What if it is more than 5 days and still I didn't receive any validation report, should I worry? Please advise

    ReplyDelete
    Replies
    1. Hi! It happened before when I filed 2550M, it took more than a week for the confirmation receipt. Maybe delayed lang, but as for my experience, never pa ako hindi naka receive ng confirmation reply.

      Delete
  9. Hi. Paano po if wala sales or purchases for the month? Ano po entry doon? Thank you

    ReplyDelete
    Replies
    1. Oops, sorry... we never encountered na walang sales or purchases kaya I have no idea kung okay lang ba na walang entry for that month.

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  10. hi po. pwede po ba mag login using muptiple account?

    ReplyDelete
    Replies
    1. Hi! I haven’t tried that... maybe you need to login din using a different computer user account?

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  11. Hi po, pano pag hindi ako nakapag submit on time may penalty po ba?

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  12. Hi po pano po pag hindi nakapag submit on time ng RELIEF may penalty po ba? And is it ok to submit kahit late na?

    ReplyDelete
    Replies
    1. Yep, pwede kahit late. Hindi ko alam before that we have to submit until I received a letter from BIR for non compliance. Wala namang nakalagay na penalty, and we submitted for the previous year up to present.

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    2. Hi po salamat po sa step by step guide ng VAT RELIEF na ginawa nyo,
      successful po yung validation. Now Im going to attach the DAT.file to my email, ask ko po anong SUBJECT ng email ko sa kanila? Sa sample po dito sa inyo ----- TIN no./ SLP / quarter --- tama po ba? ano po ibig sabihin ng SLP

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    3. Welcome po. SLP- Summary List of Purchases
      SLS - Summary List of Sales

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    4. Ask ko lang if pwede ba magsubmit kapag eemail na SLP and SLS in one email or kailangan na separate yung emails for purchases and sales for the quarter

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    5. Hi kailangan ba separate yung sa sales and purchase kapag eemail na siya or pwede magkasama yung sales and purchases na attachment for a quarter?

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    6. Haven’t tried sending in one mail. Lagi ko syang separate para malinaw sa confirmation.

      Delete
  13. Hi pasensya na. Sa purchases po ba kasama yung Salaries of employees? Vat-Exempt po ba siya or as service? Tapos pano po kapag walang TIN?

    ReplyDelete
    Replies
    1. Hi! Hindi po kasama ang Salary, sa 1601C at 1702Q (other expenses) lang po yun ni rereport. Sa purchases purely materials lang dyan po kasi sila nag base sa input tax.

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  14. Hi, just want to know..when encoding the quarterly purchases, do we have to create 3 files for the monthly purchases? I think i was doing wrong coz i always use the last month of the quarter to report all the purchases for the quarter. Please enlighten me :D Thanks in advance.

    ReplyDelete
    Replies
    1. Hello po. I always encode per month and create 3 files for validation. Haven’t tried 1 file submission for the quarter...

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  15. This is very helpful.
    Btw, the penalty for non-submission is 6250 per quarter or maximum of 25k. I think di naman lalabas yung unless you need tax clearance and makita nila yan

    ReplyDelete
    Replies
    1. Wow, ang laki pala! I do requested for clearance, thankfully... wala naman lumabas. puro 1601C lang na namissed!

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  16. Pag wala din sales or purchases for the month, walang report na magegenerate. So hindi kailangan mag submit for that month. Since quarterly submission, submit lang kung ano yung meron for the quarter.

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  17. Hi po...tanong ko lang po, ano po ba dapat ilagay na TIN kung branch na po yung pinagbihan? Kasi po it should be 9 digit lang po diba. Thanks in advance.

    ReplyDelete
    Replies
    1. if branch hindi ko na ini encode yung last 3. Anyway, sila pa rin naman yun.

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  18. per receipt po ba yung encoding or per business? and pano po yng sa sales kung di alam ytung tin kasi various customers naman,,

    ReplyDelete
    Replies
    1. per receipt. Just encode the customer name if walang TIN

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  19. paano po kung zero purchase and sales need pa po ba yaneh filed mam?

    ReplyDelete
    Replies
    1. As in kahit purchase wala? If none, you can skip for that month.

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  20. Hi, I have almost 1k lines to encode. is there a way na mapadali? hindi isa isang encode? thanks!

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    Replies
    1. I don't think there's a shortcut for that. I encode every entry, and copy paste na lang sa TIN# para mabilis.

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    2. you can print the tin # summary. para di ka na mahirapan icheck yung receipt isa isa basta updated ang libro.

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  21. Bakit hindi po ako nakakatanggap ng confirmation reply? EFPS registered po kami.

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  22. Kapag nakapagsubmit na po ba ng Vat Relief online, kailangan pa ba mag submit ng hard copy sa BIR office? salamat.

    ReplyDelete
    Replies
    1. No need to submit hardcopy.

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    2. Ask po ako ulit, kasi pag submit ko po ng vat relief nagreply nman po ng confirmation na na-receive nila yung slsp namin, pero til now yung validation confirmation receipt wala pa rin po. Okay lang po ba if ever di talaga ma-sent sa amin yung validation confirmation receipt? salamat.

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  23. Thank you so much! big help it is..more power

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  24. Hi po paano po kapag nagkamali po ng na encode sa sales .. na doble po kasi nalagay ko tapos na send na po ung files sa BIR. thank you po.

    ReplyDelete
    Replies
    1. I think you can resend and note as amendment...

      Delete
  25. Hi naka-efps po ba kayo?pano po pag hindi naman naka-efps? Pwede pa din po ba mgsubmit online? Or manual submission na po yun? Thank you

    ReplyDelete
    Replies
    1. Hi, You should submit online. Register eFPS: https://efps.bir.gov.ph/eFPSFAQ.html#enrollment01

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  26. hi, how to update the software? to v2.3?

    ReplyDelete
    Replies
    1. Just download and install v2.3
      https://www.bir.gov.ph/index.php/downloadables.html

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  27. hi tanung po panu po maretrieve ung dating data sa bir relief naaksidente po kasi n ngkapav install uli at nv overwrite ung at di n makita ung previous..thank you

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  28. Hi po, hindi po kasi ako makapag enter ng data for the month of May, blank screen lang po lumalabas, pero sa previous months po okay namn po.

    ReplyDelete
  29. Hi, Thank you po sa step by step procedure ng SLSP. Very helpful! May question lang po ako..
    1st: Kailangan po ba na pag issend sa na ung SLS at SLP same day or pwede pong magkaibang day sya isend kasi marami po yung purchases mas nauunang matapos yung sales?
    2nd: Yung 2307 na galing sa client namin po ba need din isubmit sa esubmission?(SAWT)

    Thank you in advance!

    ReplyDelete
  30. what to do kung nakalimutan yung username and password?

    ReplyDelete
    Replies
    1. Try to re install po. Login credentials po isa same with your administrator user login sa PC

      Delete
  31. Hello! Pag zero Purchases need pa bang mag-submit ng SLP? Paano? ty!

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  32. Hi. Pano po pag no transaction pa for that month? kelangan pa rin po ba magsubmit? or gumawa? Thank you!

    ReplyDelete
  33. Hi, question po sa identifying which month included yung importation? Sa Assessment Date or sa Invoice Date magbase?

    Thanks!

    ReplyDelete
    Replies
    1. Thanks. Follow-up question po, eg. Invoice Date - Mar 23, Assessment Date - Apr 17. Sa March po ba included or sa April? Nagtry po ako mag-encode sa March may nagprompt po regarding dun sa dates. & if included po yung Import sa March, ano pong date yung ilalagay sa Assessment Date na box?

      Thank you po ulit.

      Delete
  34. Hi, saan po basis ng date included sa taxable month? sa assessment or sa date ng importation?

    Thank you in advance.

    ReplyDelete
  35. Hi po,paano po kung walang tin ako nakuha sa pinagbentahan ko kasi pag walang tin invalid lumalabas ano kailangan ko gawin?

    ReplyDelete
    Replies
    1. Name na lang po ng Customer

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    2. same problem here most likely lahat kasi ng sales nmn walang tin kc individual mga OFW kasi. pag vinalidate error

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    3. same problem here most likely lahat kasi ng sales nmn walang tin kc individual mga OFW kasi. pag vinalidate error

      Delete
  36. Good day po :) , tanong ko lang po, may times po ba na purchases lang po ang gagawin at walang sales ? May nabasa po kasi ako na requirements sa sales, na kailangan umabot ng P2.5M.. Salamat po..

    ReplyDelete
    Replies
    1. Superceded na po yung ruling na yan. Required na lahat ng VAT registered businesses to file SLSP regardless of Sales amount.

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  37. Hi po, just want to ask. Anong file ang e save sa CD tape/usb pang submit sa bir po? yung dat file po?

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  38. Hi
    Hindi maka generate ng .dat file for validation but instead .csv ang lumalabas.

    Anu po ba ang gagawin?

    Salamat

    ReplyDelete
  39. Good day! I just want to ask if there's a need to print the SLSP? Thank you!

    ReplyDelete
    Replies
    1. Kahit yung email na lang po ng validation confirmation.

      Delete
  40. May I ask po kasi if san makukuha yung filing reference, pag nagsubmit ako thru esub

    ReplyDelete
    Replies
    1. Hi! Wala po syang filing ref#. Validation email lang po

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  41. Hi, Paano po gagawin in case may additional receipt pero after ng reporting na po siya nareceive? Thanks in advance.

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  42. Hi, saan po makikita yun library para machange yun registered name ?\

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  43. Hi Good Afternoon po. Ask ko lang po sa BIR Relief. Nagtatype po kasi ako ng TIN No. sa Purchases pero mali ang lumalabas na company. Ano po ba ang dapat gawin? Salamat po. Regards.

    ReplyDelete
  44. HI PAANO PO BA PAG.INVALID TIN NUMBER YUN NASA TIN LIBRARY ? KASI NUN PAG.EDIT KO PO AKO NG NAME NIYA, MAY TASK BAR PO LUMABAS SAYING "TIN IS INVALID" HINDI KO PO NAESAVE, ANO PO BA DAPAT GAWIN, KASI NAICHECK KO PO YUN BINIGAY NA TIN NUMBER NIYA TAMA NAMAN PO PERO NAG.ERROR PO SIYA NUN INEDIT KO . PAHELP PO THANKS .

    ReplyDelete
    Replies
    1. Same problem ko sa sales usually nilalagay 000-000-000 ung tin pag private sale pero nagerror please help

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  45. Hi. Ask lang po. About Sales(Private) po yung sales ko. wala po kasing TIN number. Usually nilalagay diba po 000-000-000 as TIN pero 'TIN Error' po yung lumalabas pag nagba-validate na po ako. Please help po

    ReplyDelete
  46. Hi! Paano po pag EFPS user, then OK naman sya sa validation but when I submitted it as attachment na sa EFPS, may nagreply na email sa akin indicating na walang confirmation number and may remarks na "please re-submit file?" Any ideas kung ano yung error why pinapaulit? Thanks

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  47. This is a very helpful step by step instruction. Kudos to you madam!!

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  48. Ask ko lang po kung foreign company npagbentahan ko yng tin nila di parehas sa atin anong dapat gawin

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  49. Ask ko lang po if paano po pag nagkamali ng lagay ng TIN sa company ? paano po babaguhin yun ? Thank you po.

    ReplyDelete
    Replies
    1. Tin Library. Search mo yung name ng company para lumabas sya tapos edit mo na yung Tin then Save. :) Tama po ba pagkaintindi ko sa Question Nyo?

      Delete
  50. Hi ask ko lang po. no need na ba to file ng purchases kung wala naman dineclare na purchases? Thank You :)) (I mean hindi po kagaya sa vat na need to file kahit no transaction)

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  51. Hi, Thank you po sa step by step procedure ng SLSP.
    maraming salamat

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  52. Hi, sa sales po, pwd po bang total sales nlng for the month ang e encode then various customers ang sa name of customer?

    ReplyDelete
  53. Gud evening. May copy pa kayo ng technical specification for the excel template ng slsp. Wala na kasi ako madownload sa bir website. For the first time in 12 yrs may input vat ang company namin..dont know kung saan column dapat ilagay. Thank you in advance.

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  54. Ask ko lng po if need pa bang i-include yung input tax carried over from previous period sa puchases? Yun kase sbi ng auditor namin. Pero nageerror talaga siya once na vinalidate

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  55. Hello, May specific rule po ang BIR na hindi required mag submit nang slsp using CD? kasi may online submission na po. salamat

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  56. hi, how to register username in Vat Relief System

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  57. hello po paano po ba mag submit quarterly? attach ko lang po ba yung tatlong month sa iisang email?

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  58. Good day, ano po ang ilalagay sa email para mag-send ng sales & purchases validation? Registered name, TIN and Address lang po ba? How about kapag naman po amended ang ipapasa? Thank you po.

    ReplyDelete
  59. Hi,good day,tanong ko lang po sana kung pano po pag-entty sa sales if no TIN # ang resibo tapos wala din name,ang nakalagay lang po CASH instead na name ang nakalagay sa resibo?

    ReplyDelete

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